Club Code Of Conduct
SILEBY JUNIORS FOOTBALL CLUB
1 Name
The club shall be called Sileby Juniors Football Club (“the Club”)
2 Aims and Objectives
2.1 The aims and objectives of the Club will be:
· To offer coaching and competitive opportunities in Football
· To promote the club within the local community and Association Football
· To ensure a duty of care to all members of the Club
· To provide all its services in a way that is fair to everyone
3 Rules and Regulations
3.1 The members of the Club shall so exercise their rights, powers and duties and shall use their reasonable endeavours to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulations of The Football Association Limited (“the FA”) County Football Association to which the Club is affiliated (“Parent County Association”) for the time being in force and competitions in which the Club participates
3.2 The Club will abide by The FA’s Child Protection Policies and Procedures, Codes of Conduct, Travel Policy and the Equal Opportunities and Anti-Discrimination Policy as shall be in place from time to time
4 Membership
4.1 The members and players of the Club from time to time shall be those persons listed in the register of members (the “Membership Register”) which shall be maintained by the Secretary
4.2 Any person who wishes to be a member/player must apply on a membership application form and deliver it to the Club. Election to membership shall be at the discretion of the Club Committee and granted in accordance with the anti-discrimination and equality policies which are in place from time to time. Membership shall become effective upon an applicant’s name being entered in the Membership Register
4.3 In the event of resignation or expulsion of a member/player, his or her name shall be removed from the Membership Register
4.4 The FA and Parent County Association shall be given access to the Membership Register on demand
4.5 All members/players will be subject to the regulations of this constitution and by joining the Club will be deemed to accept these regulations and codes of practice that the Club has adopted.
5 Annual Membership Fee
5.1 An annual fee payable by each member and/or player shall be determined from time to time by the Club Committee and set at a level that will not pose a significant obstacle to community participation. Any fee shall be payable on a successful application for membership and annually by each member and/or player. Fees shall not be repayable.
5.2 The Club Committee shall have the authority to levy further subscriptions from members and/or players as are reasonably necessary to fulfil the objects of the Club.
6 Resignation, Disciplines and Appeals
6.1 A member shall cease to be a member of the Club if, and from the date on which he/she gives notice to the Club Committee of his/her resignation. A member and/or player whose annual membership fee or further subscription is more than two (2) months in arrears shall if the Club Committee so determines be deemed to have resigned.
6.2 A member or player who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the club (the “Club Property”)
7 Club Committee
7.1 The Club Committee shall consist of the following club officers: Chair, Vice Chair, Treasurer, Secretary and Welfare Officer (the “Club Officers”) and up to 5 other members, elected at an Annual General Meeting.
7.2 Each Club Officer and member of the Club Committee shall hold office from the date of appointment until the next Annual General Meeting (“AGM”) unless otherwise resolved at an Extraordinary General Meeting (“EGM”)
7.3 One person may hold no more than two positions of Club Officer at any time
7.4 All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s child protection procedures. The Club’s welfare officer is the lead contact for all members in the event of any child protection concerns.
7.5 All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.
7.6 The Club Committee will meet to hear complaints within 28 days of a complaint being lodged. The Club Committee has the power to take appropriate disciplinary action including the termination of membership
7.7 The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member or player against whom the complaint was made within 3 days of the hearing
7.8 There will be the right of appeal to the Club Committee following disciplinary action being announced. The Club Committee should consider the appeal within 7 days of the Secretary receiving the appeal
7.9 Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chair of the Club Committee meeting shall have a casting vote in the event of a tie.
7.10 Meetings of the Club Committee shall be chaired by the Chair or in the Chair’s absence the Vice Chair and the quorum for the transaction of business of the Club Committee shall be three.
7.11 Minutes of meetings of the Club Committee shall be entered into the Minute Book of the Club to be maintained by the Secretary
7.12 Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days notice in writing or by e-mail to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year.
7.13 An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
8 Annual and Extraordinary General Meetings
8.1 An AGM shall be held in each year to:
· Receive a report of the activities of the Club over the previous year;
· Receive a report of the Club’s finances over the previous year;
· Elect the members of the Club Committee; and
· Consider any other business
8.2 Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Secretary prior to the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Secretary not less than 21 days before the meeting.
8.3 An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Secretary of a requisition in writing, signed by not less than five members stating the purposes for which the meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM
8.4 The Secretary shall send to each member at their last known address written notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting
8.5 The quorum for a General Meeting shall be no less than 25% of the membership of the Club.
8.6 The Chair or in his absence the Vice Chair or in their absence a member selected by the Club Committee, shall take the chair (the “Chair of the Meeting”). Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chair of the Meeting shall have a casting vote.
8.7 Minutes of General Meetings shall be entered into the Minute Book of the Club
9 Club Teams
At its first meeting following each AGM the Club Committee shall appoint a member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report of the activities of the team
10 Finance
10.1 A bank account shall be opened and maintained in the name of the Club (the “Club Account”)
10.2 Designated account signatures shall be the Treasurer and up to 2 other members of the Club Committee and no sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories.
10.3 All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account and the Treasurer shall be responsible for the finances of the Club
10.4 The Club Property shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceeds arising from the sale of Club Property to members is prohibited.
10.5 The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although the Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club
10.6 The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover and medical treatment
10.7 The Club indemnifies the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the property running of the Club (but only to the extent of its assets).
10.8 The financial year of the club will end on 31st August each year
10.9 An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
11 The Custodians
11.1 The Club Property, other than the Club Account shall be vested in not less than two and no more than four custodians (“the Custodians”) who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision
11.2 The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at General Meeting
11.3 On their removal or resignation a Custodian shall execute a conveyance in such form as is published by the FA from time to time (or another appropriate form) to a newly elected Custodian or the existing Custodians as directed by the Club Committee. The Club shall, on request, make a copy of any conveyance available to the FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian.
11.4 The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties
12 Dissolution
12.1 A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present
12.2 The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club
12.3 Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another Club, the Parent County Association or the FA for use by them for related community sports.
13 Amendments to the Constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM
14 Declaration
Sileby Junior Football Club hereby adopts and accepts the constitution as current operating guide regulating the actions of members.